Garden Room Rental
Garden Room Rental Hours
Monday- Friday 5pm –2am
Saturday – Sunday 8am – 2am
Room Rental Fee’s
*4 Hour minimum Rental
Eden Prairie Residents - $440.00 (4 Hours) $95.00 ea. additional Hour
Non-Eden Prairie Residents - $540.00 (4 Hours) $120.00 ea. additional Hour
Equipment Rental
- Sound System, Tv. Screens, Cordless Microphone Handheld & Lapel $80.00 (Flat fee)
- Podium $10.00
Security Must be provided by EP POLICE DEPT. - (When alcohol is served) $106.00 per Hour
Decorations
Decoration Plans and installation must be approved by Smokin Hottdish Staff
Provide own labor for decorating and cleanup.
Supplies cannot be stored Onsite.
Decoration setup and removal Must be included in rental hours.
The garden room must be restored to pre-use before the end of events.
Supplies not Allowed.
- Double sided tape (use Poster Putty, Removeable painter’s Tape,
Removeable Poster Tape on Flat painted walls) - No tape on the ceilings
- No nails
- No Staples
- No tacks
- No lit Candles
- No Rice, Confetti, Chalk, Or Birdseed
- No attachment of decorations to the Facility without preapproval
- Failure to comply with decoration policy may result in loss of damage deposit
Catering
Smokin Hottdish are the Carter’s for the Garden Room, please visit Smokinhottdish.com for Catering options.
Outside catering is permitted – Kitchen usage is unavailable. Carter’s must provide all necessary equipment to perform services.
Booking Fee
A non-refundable booking fee of 20% (minimum $500) is due at time of booking. This amount will be credited to the total actual invoice amount due.
Payments
Payments may be made at interval agreed upon by the client & Smokin Hottdish but must be paid in full 30 days prior to the event date.
Cancellation
All cancellations must be in writing. If cancellation is requested 30 days or less before the Event date, 50% of the contract total will still be owed and due within 3 days of cancellation notice. If cancellation is requested 14 days or less before the Event, 100% of the contract total will be owed as a provision for liquidated damages.
Date Changes
Any date changes made more than 60 days from the original Event date can be made with no additional charge. Any date changes made less than 30 days from the original Event date can be made but will incur an additional rebooking fee of $500. All date changes are subject to availability. If we are unable to accommodate a date change, the Event will be considered canceled and subject to the above cancellation policy.
Additional Charges
A fee may be incurred for any additional setup on the day of the event, depending upon the extent of setup. Additional serving fees may be incurred if event time extends beyond planned times.
Damage to Equipment
Customers will be held liable for damage to catering equipment (linens, serving equipment, plates, glassware, etc.) caused by their guests. Smokin Hottdish will keep a credit card on file for the purpose of recovering the replacement cost of the damaged items. Customers will be given a detailed receipt for all charges made after the event.
Service Charge
All pricing is subject to a service charge of 25% which serves to cover administration and coordination costs associated with the event. No portion of this fee goes to the wait staff in the form of a gratuity.
Gratuity
Smokin Hottdish does not include any gratuities in the pricing of events. Although gratuities are not expected, they are always appreciated and should be handled on an individual basis at the discretion of the customer.
What is the Service Charge?
The service charge is a 25% fee that serves to cover administration and coordination costs associated with the event. No portion of this fee goes to the wait staff in the form of a gratuity.
What is included with your services?
Smokin Hottdish offers multiple levels of service; each level includes different services, depending on what is ordered.
Level 1 – Drop Off Only
Level 2 – Drop Off / Set Up
Includes setup. In addition, we also supply Disposable chafing dishes and fuel with the purchase of any hot food item. This also includes disposable serving spoons and tongs.
Level 3 – Full Service
Servers will be present at your event. Servers are responsible for loading and unloading equipment, setting up your buffet or food stations, replenishing food items as they run out, bussing tables, removing trash from your venue, cleaning up spills, packing up leftovers, and removing all catering equipment from the venue at the end of you event. The number of servers needed for your event depends on several factors including your guest count, menu selection, as well as the type of dishes you use. Some stations require an additional attendant.
What do you do with the leftover food from my event?
Generally, our servers will pack up leftover food and send it with you at the end of the event. There are some circumstances where food must be discarded. Your server will know those circumstances and will act accordingly.
How far will you travel?
Smokin Hottdish will travel up to 30 miles any direction. Additional delivery fees do apply.
How many servers will I have at my Event?
The number of servers we allocate per Event depends on factors such as type of foods ordered, type of plates, and difficulty of event productions. As a rule, we send 1 server for every 50 guests for an event serving hors d’oeuvres or for a dinner using disposable plates. We send 1 server for every 25 guests when we use full China or glass place settings. 1 Bartender can usually handle up to 100 guests for an event serving beer and wine and 50 guests for an event serving mixed drinks.
What does a server do?
Servers are responsible for loading and unloading equipment, setting up your buffet or food stations, replenishing food items as they run out, bussing tables, removing trash from your venue, cleaning up spills, packing up leftovers, and removing all catering equipment from the venue at the end of you event.
Servers do not stand behind the buffet and serve food to your guests in cafeteria fashion unless specifically requested prior to final payment and the appropriate number of servers to do so is determined (You will always need more servers than what is typically allocated for this).
Does Smokin Hottdish provide tables and tablecloths for your buffets?
Buffet tables and tablecloths are not included automatically. Instead, each event is assessed on an individual basis to determine its individual needs.
What is your cancellation policy?
Our cancellation policy varies depending on the type of event and customer. For corporate events, policies are negotiated on an individual basis. For Special events and weddings, our cancellation policy is as follows:
“All cancellations must be received in writing. If the client requests cancellation 30 days or less before the event, 50% of the contract total will be owed to Caterer and due within 3 days of cancellation notice. If cancellation is requested 14 days or less before the event, the Caterer shall be entitled to 100% of the contract total as a provision for liquidated damages.”
What do you require for a deposit?
A non-refundable booking fee of 20% (minimum $500) is due at the time of booking for all events.
When is my final balance due?
All events except for corporate functions with previously negotiated terms must be paid for in full at least 10 days before the event.
No Delivery - Pickup - No Service Charge or Delivery Fee
You pick up the food hot and ready to go, or cold with heating instructions. Your hot food will be in aluminum pans. Your cold food will be on disposable plastic trays. Your beverages will be in gallon jugs or their original containers. No chafing dishes are included.
Drop Off - All Disposable - Add 20% Service Charge plus Delivery Fee
We will drop off your hot food in aluminum pans. Your cold food will be on disposable plastic trays. Your beverages will be in gallon jugs, or their original containers. We will provide you with foam plates, utensils, disposable tongs, serving spoons, and a disposable table cover. No chafing dishes are included.
Full Service - Add 20% Service Charge plus $30 per hour per server (minimum 3 hours)
We will drop off, and set up your order. Your hot food in metal chafing dishes. Your cold food will be on silver trays. Your beverages will be in 2.5 gallon glass beverage dispensers. At least 1 server will be present at your event. Additional servers may be needed depending on your menu and guest count.
Looking to impress your guests even more? Check out the possible upgrades below:
Clear Plastic Plates & Utensils
- (Per person) $2.00
China Plates & Glassware
Only available with Level 3 Service.
- Starting at (per person) $6.00
